The agenda
1. Presenters of the final workshop.
2. The website of the project and the flyer’s cover page.
3. The budget for the final workshop and the tour.
4. The financial report of the partners and the second installation.
5. The primary final report prepared by Dr. Al-Saed.
6. The survey study.
7. Installation and operation of the olive mill and pickling line.
8. Sending the distinguished trainees to Granada/Spain.
9. Reschedule the timetable of the work plan as the project extended.
10. Other issues raised by the partners.
11. Setting an appointment for the next Skype meeting.
The minutes
1. Presenters of the final workshop.
Dr. Chartzoulakis mentioned that he will send Dr. Mehyar a format for an invitation letter for the IOC presenter and for the invited presenters. It is agreed that each academic Jordanian partners plus JOPEA will have a presentation in the workshop, if they have approved by the scientific committee. Furthermore, the three titles that have no presenters assigned yet could be covered by well-known Jordanian or foreign invited speakers, if their expenses (ticket, hotel) are eligible by TEMPUS officer. The partners also agreed that presenters should submit (within one page) by e-mail to the Tempus officer; the abstract, their name, affiliation, title of presentation, short (5-6 lines) CV. The deadline set for such submission is 20th Dec 2016. It is also agreed that all presenters (partners and invited) should accept to deliver full paper (of about 10 pages) of their presentation before 31st March 2017. The guidelines for submitting the abstract and the full paper will be sent by Dr. Chartzoulakis to Dr. Mehyar within a month. Partners asked Dr. Mehyar to propose the executive and scientific committees for the final workshop. The partners agreed to publish a booklet of proceeding, after a revision by the SC. Prof. A. Segura suggested to ask the journal Grassas e Aceitas if the can host the proceedings of the workshop as a special volume.
2. The website of the project and the flyer’s cover page.
Dr. Favati highlights several points about the website of the project as follows: 1. Google searching for the title of the project doesn't lead to the official website and he asked about possible deleting the old website 2. The contact information on the website should have the e-mail of the project. 3. Most papers uploaded on the website are not free of charge for accessibly or need clearance from the editors. 4. The JSSEF have no link to the website of organization. Dr. Mehyar promised to solve all these problems ASAP.
Regarding the downloaded papers, Dr. Favati suggested to create links to the full text of open access journals or to the official website of the journal with the title and abstracts for the not opened journals. The deadline to perform this task was set next Monday. It is also suggested to categorize the papers into different aspect (technical, chemical, analysis, processing, nutritional) for better accessibly.
3. The budget for the final workshop and the tour.
Partners pointed out to include costs of both meals and local transportation into the technical visit. Partners asked Dr. Mehyar to review the rules of Tempus to check eligibility of costs for tickets, accommodation, hotel and foods for the invited speakers, before discussing the suggested budget. Approval from the EACEA should be obtained for the partners’ agreed budget.
4. The financial report of the partners and the second installation.
Dr. Mehyar mentioned that the list of documents and the form of co-finance were sent to the partners by e-mail. Dr. Tsimidou suggested that Dr. Mehyar contact each partners alone for the missed documents and the other financial issues.
5. The primary final report prepared by Dr. Al-Saed.
Partners mentioned that proof (documents) for each of the listed activities should be provided with the report by creating a hyperlink for each activity. Partners also agreed that Jordanian partners should help in this task. Dr. Favati mentioned that examples on proof documents are an advertisement of the event, list of attendees in the workshop and their signatures, a flyer, or a photo.
Partners asked to have the report in word format, so each one can share his comments. Partners agreed that the dead line for sending the revised report to Dr. Mehyar is 20 days from the next day of the meeting. Dr. Favati mentioned that we should have an explanation for not setting Masters’ course in olive technology and suggested to match every point in the project proposal with that of the final report and giving reason for not performing any task.
6. The olive oil research survey study to be published
Dr. Mehyar gave briefing about the survey study. Dr. Favati mentioned that having one extraction for each lot of olives could not be enough for the study.
7. Installation and operation of the olive mill and pickling line.
Dr. Mehyar informed partners that the olive mill has been installed and it is working now but the extraction rate is still low (about 15 %). Trails are still undergoing to fix this problem. Dr. Mehyar mentioned that the place of the pickling line is now ready and we are waiting for the Turkish expert to install this line which is expected to be in the next week. Dr. Mehyar mentioned that both processing lines will be accepted by an assigned technical committee and only when they work very well.
8. Sending the distinguished trainees to Granada/Spain
Dr. Mehyar informed the partners that rules for sending distinguished trainees to Granada have been set by a specialized committee. These rules are trainers’ specialty, place of work and the examination mark. Two of the Tempus workers from the UJ will also join the trainee group to Granada. Dr. Segura asked about the expected time for trainees to visit Granada and he mentioned that January is a good time for him according his work plans. He also asked to introduce him in any e-mails or any updates in this point.
9. Reschedule the timetable of the work plan as the project extended
Dr. Tsimidou asked Dr. Mehyar to set a new time schedule for the work plan of the extended project (until 31st May 2017). This schedule should be accepted by all partners and to be submitted to the partners’ organizations and to the EACEA.
10. Other issues raised by the partners.
Dr. Tsimidou asked if it is possible to make an expense from printing and publishing category for memory sticks uploaded with developed materials (electronic library) that are related to olive sector with a logo on them. These sticks are to be distributed to the Jordanian MSc students. Dr. Mehyar promised that she will consult about this and get back to Maria ASAP.
11. Setting an appointment for the next Skype meeting
All partners agreed to have the next meeting in the 22 Dec (Thursday) 2016 at 9 pm Madrid and Rome time and at 10 pm Amman and Athens time and agreed that the majority of partners should be present in the meeting.
Ghadeer Mehyar
The project coordinator
29/11/2016